Coronavirus

The ongoing global pandemic continues to affect us all. Here we set out how users of the hall can help in the fight against covid-19.

image of coronavirus

image of coronavirus

UK Government Restrictions

All bookings are subject to the UK Government’s coronavirus restrictions for England and Wales, which may be subject to change at any time, often at short notice.

Organisers of activities and events taking place on hall premises are responsible for ensuring that their activities are conducted in accordance with both the applicable requirements at the time their activity takes place and the mitigating actions set out below.

Booking Guarantee

All bookings affected by a change in UK covid guidelines are protected by our guarantee. If a change in circumstances affects whether your booking can go ahead, if you notify us in advance we can:

  • reschedule your booking to a similar time/slot at a later date (subject to availability)

  • cancel the booking and refund your fee

 

No Liability

This global pandemic is caused by an invisible, highly infectious and insidious virus, often spread by asymptomatic carriers. To the maximum extent permitted by law, the Trust accepts no liability for inconvenience, loss or damage alleged to have been caused by catching the virus on our premises. We require all organisers of activities and attendees to follow the mitigating actions set out below.

 

Mitigating Actions

The ever-changing/mutating nature of the virus means that one can never be ‘safe’ from infection, even if vaccinated. The following mitigating actions will reduce the risk to reasonable levels in most instances, and are generally deemed to be good practice even when not actually required by government restrictions.

Beforehand

When planning your activity, please consider: the likely number of attendees and the impact of 2m social-distancing on room capacity. Book a suitable venue accordingly

when issuing invites, tickets, joining instructions, include the need to follow covid measures
Covid Passport
You are encouraged to consider whether, given your intended audience, it would be appropriate to require your attendees to provide evidence they are of low-risk if not entirely virus free, for example:
  • they have recently received two vaccines within the last 6 months
  • have tested negative twice: once within the last fortnight and once within the previous 48 hours
  • have quarantined for at least 14 days following a positive covid test

Essential Equipment

Remember to pack and bring with you::

anti-viral hand sanitiser gel
paper towels
spare face masks
disposable surgical/cleaning gloves
cloth to wipe down surfaces
anti-bacterial cleaning fluid
bag in which to dispose of waste
pen, paper, clipboard or alternative means of registering attendees
 

At your Activity

Please take the following precautions:

Hands

Please enable your guests to wipe their hands with an alcohol-based sanitiser as they enter the area you hired,and dispose of any paper or other towels in a sanitary manner (ie inside a closed container).

Face-mask

Please encourage your attendees to wear a face-covering (unless medically exempt), ideally a suitable mask upon entry and exit from the hall, and if at all possible during your activity too.

Space

Please ensure that your guests maintain social distancing of at least 2m between each other. You will need to bear this in mind when considering room capacity and furniture arrangements.

Fresh Air

You are encouraged to open any windows to help the circulation of fresh air andlessen the accumulation of infectious particles. Please remember to close any windows you have opened at the end of your activity.

Register

It is recommended and thoroughly good practice to take and keep a register of attendees for (fire) safety reasons anyway, and even more so during a pandemic when this can be used to help trace suspected infections.

At the End of Your Activity

firmly close all open windows
don a pair of medical gloves, wipe down any furniture, fixtures and fittings likely to have been touched (including light switches, window fastenings, door knobs with a clean cloth and suitable cleaning fluid
" place any paper towels, used face-masks, cloths, gloves in a bag, seal it and dispose of it in a sanitary manner
keep hold of your register of attendees and store in a safe place for future reference